Archive of the Senate of the University of Manchester

Archive Collection

Scope and Content

The records comprise the official (signed) minutes and agendas of the University of Manchester Senate (USE/1), registers of attendance at Senate meetings (USE/2), minutes of the Standing Committee of Senate (USE/3), and the standing orders of the Senate (USE/4). USE/5 comprises records of the Staff-Student Consultative Committee of Senate. The records of sessional committees of Senate and joint committees of Senate and Council can be found in USC, including minutes of the Medical Committee of Senate (USC/58).

Senate minutes are indexed and signed (by the vice-chancellor).

Senate minutes are a key resource for the development and implementation of a wide range of issues relating to academic policy at the University. Senate minutes contain information on the employment of University academic staff (appointments, promotions and resignations), university scholarships and awards, student discipline and reports on matters of academic policy. Senate minutes should be consulted alongside minutes of Council and minutes of the Faculty Board, which were ultimately responsible to Senate.

Administrative / Biographical History

The Senate was the supreme academic body of the University of Manchester. It was constituted in 1903 on the establishment of the independent University of Manchester. It thereafter took over the academic governance functions previously exercised by the General Board of the federal Victoria University and the Senate of Owens College.

The Senate had wide-ranging oversight of the University's academic policy: it oversaw policy for the admission, education and examination of students; it had a general duty to promote academic research; it was responsible for appointing examiners and to formally recommending the award of degrees; it could make regulations for University fellowships, scholarships and prizes, and it had a general right to report and make recommendations to Council as appropriate.

Membership of Senate was originally made up of the University's professors (effectively the heads of departments) and the senior executive officers. In the second half of the twentieth century its membership grew to include non-professorial academic staff, co-opted members and nominated student members. The Principal and selected professors from the Manchester College of Technology (later UMIST) also were members of Senate from 1905.

Senate had a standing committee which prepared business for meeting of Senate and made recommendations to Senate on business matters. There were numerous sessional committees of Senate, the majority of which dealt with matters relating to academic awards, scholarships, named lectures etc. A Medical Committee (Section) of Senate dealt with academic governance issues specifically relating to the Medical School.

In 2004 the VUM Senate was superseded by the Senate of The University of Manchester.

Arrangement

The archive is arranged as follows:

  • USE/1 - Minutes of Senate
  • USE/2 - Attendance Registers
  • USE/3 - Minutes of Standing Committee of Senate
  • USE/4 - Standing Orders
  • USE/5 Staff-Student Consultative Committee Minutes

Conditions Governing Access

Access restrictions apply to a number of items in this collection. Where sensitive personal data of living individuals is present, these records may be closed to public inspection. Prospective users of this archive should consult the University Archivist for further information before ordering items.

The open part of the collection may also contain personal data about living individuals, and readers are expected to comply with the Data Protection Act 1998 in their use of the material.

Under Section 33 of the Data Protection Act 1998 (DPA), The University of Manchester Library holds the right to process such personal data for research purposes. The Data Protection (Processing of Sensitive Personal Data) Order 2000 enables the Library to process sensitive personal data for research purposes. In accordance with the DPA, the Library has made every attempt to ensure that all personal and sensitive personal data has been processed fairly, lawfully and accurately.

Acquisition Information

Transferred by the Deputy Secretary of Council and Senate at various dates from the 1980s onwards.

Conditions Governing Use

Photocopies and photographic copies of material in the archive can be supplied for private study purposes only, depending on the condition of the documents.

A number of items within the archive remain within copyright under the terms of the Copyright, Designs and Patents Act 1988; it is the responsibility of users to obtain the copyright holder's permission for reproduction of copyright material for purposes other than research or private study.

Prior written permission must be obtained from the Library for publication or reproduction of any material within the archive. Please contact the Head of Special Collections, John Rylands Library, 150 Deansgate, Manchester, M3 3EH.

Accruals

Further accruals expected, including minutes for 1987-1994; also Standing Committee minutes.

Related Material

The minutes of Council should also be consulted as the senior governing body (UCO); Council often considered and confirmed many matters that had first been agreed by Senate. See also the minutes of Court (UCT). For minutes of Owens College Senate see OCA/10.

University of Manchester faculty archives may include information on areas of academic policy also covered by Senate. Until the 1990s, Senate also had responsibility for some aspects of UMIST's academic governance; the minutes of UMIST's Academic Board Should also be consulted with regard to its academic governance and policy (TGB/2/2).

The minutes of committees of Senate and joint Council/Senate committees form part of the archive of University Sessional Committees of Senate and Council (USC) including minutes of the Medical Committee of Senate (USC/58).

Geographical Names