NPG - Short Term Loans Out Files

Scope and Content

The National Portrait Gallery has administered a series of short term loans since the 1860s. Short term loans are portraits lent from the Gallery to external locations, both in the UK and abroad, for a period of less than one year. Portraits lent are generally on display to the public, and where public exhibition is not the predominant remit for the loan (for example loans to embassies abroad), the public are able to view the portraits on request. Portraits included in these loans are both those which the Gallery has acquired and those that are on permanent loan to the Gallery – requiring the additional approval of private owners.

The short term loan series includes the following information, with some files containing more information than others: loan request from external institutions and organising bodies; information regarding the name and proposal for the exhibition; loan agreement form (where one exists); final list of portraits to be lent; correspondence recording any change to the condition of the portraits lent; and any other correspondence of significance.

Administrative / Biographical History

The Gallery began to lend to external institutions in 1861 and continues to loan portraits to the present day. Initially the number of loans permitted was very small, however the number of loans from the Gallery has increased over the years.

Access Information

Available to view by appointment in the Heinz Archive and Library Public Study Room, to make an appointment contact Archive Reception . Although records are generally available for public consultation, some information in them, such as personal data or information supplied to the Gallery in confidence, may be restricted.

Other Finding Aids

The complete catalogue for this archive can be searched via the NPG Archive Catalogue .

Conditions Governing Use

Personal photography is permitted for research purposes only. Photocopying is not permitted.