University of Manchester Registrar's Archive

Archive Collection

Scope and Content

The Registrar's archive comprises only the files of the Registrar and Secretary, and does not include any records of the administrative units for which the Registrar ultimately had responsibility.

The Registrar's office did not have a formal file registry, and no original inventory of files appears to have been kept , so it is impossible to say how extensive this series originally was, but it seems likely that only a small proportion of files were made available for assessment as archives. The file series is complementary to the Vice-Chancellor's registered files series (VCA/7), which were maintained in a more formal manner. It is often the case that subjects in both series overlapped, and in general where this has happened, the vice-chancellor's files contain more extensive and better quality information about the specific topic. This being the case, where the same subject file existed in both series, only the vice-chancellor's file has been retained. The remaining Registrar's files which have been preserved therefore fell into the following categories: 1) unique to the Registrar's file series; 2) provided substantial additional information to the corresponding vice-chancellor's file. In some cases, subject areas were specific to the remit of the Registrar's Department and were not present in the Vice-Chancellor's series, and in other cases, it appears that a comparable vice-chancellor's file has not survived.

Administrative / Biographical History

The Registrar and Secretary was a senior administrative officer of the University of Manchester. The first Registrar was appointed by Owens College in 1867 (replacing the post of clerk and librarian). In 1903, when the University of Manchester became independent, the post of Registrar and Secretary was recognised by the charter.

In the second half of the 20th century, the Registrar's Department grew rapidly in size and was responsible for providing the following administrative services: servicing of the University governing bodies, sessional committees and Faculty Boards; administration of recruitment and personnel matters; student services, including awards and scholarships, admissions, examinations, and degree awards; student records; schools liaison; international recruitment; some areas of resource allocation and planning, (the Registrar was secretary of the Joint Committee on University Development); student accommodation; alumni relations; staff training; compiling University publications such as the calendar, prospectuses, and annual reports; and some areas of liaison with higher education bodies such as UGC/UFC/HEFCE, CVCP and the research councils. The Registrar was also secretary to the University Council. The major area where the Registrar did not have responsibility was financial administration, which was the responsibility of the University Bursar until 1984, when this office was replaced by the Directorate of Finance. Estates and services as an administrative unit also did not come until the control of the Registrar until the 1990s.

In 1994 a unified administrative system was implemented at the University, which brought the directorates of finance, personnel, estates, a new office of academic registrar, the International Unit, Research Support Unit and Strategic Policy and Planning Unit, under the direct control of the Registrar and Secretary. Certain other units such as the Communications Office and Health and Safety Services also reported to the Registrar. The new office of Academic Registrar largely took over areas which had traditionally been conducted by the Registrar's Department (e.g. servicing of governing bodies, student services). This system of administration remain in place until the creation of the new University of Manchester in 2004.

University of Manchester Registrars, 1903-2004 

  • Edward Fiddes, 1903-1920
  • Norman Smith, 1920-1945
  • William Mansfield Cooper, 1945-1951
  • Vincent Knowles, 1951-1979
  • Kenneth Kitchen, 1979-1994
  • Edward Newcomb, 1994-2004

Conditions Governing Access

The collection is open to any accredited reader, unless otherwise stated.

The collection includes material which is subject to the Data Protection Act 1998. Under Section 33 of the Data Protection Act 1998 (DPA), The University of Manchester Library (UML) holds the right to process personal data for research purposes. The Data Protection (Processing of Sensitive Personal Data) Order 2000 enables the UML to process sensitive personal data for research purposes. In accordance with the DPA, UML has made every attempt to ensure that all personal and sensitive personal data has been processed fairly, lawfully and accurately. Users of the archive are expected to comply with the Data Protection Act 1998, and will be required to sign a form acknowledging that they will abide by the requirements of the Act in any further processing of the material by themselves.

Open parts of this collection, and the catalogue descriptions, may contain personal data about living individuals. Some items in this collection may be closed to public inspection in line with the requirements of the DPA. Restrictions/closures of specific items will be indicated in the catalogue.

Conditions Governing Use

Photocopies and photographic copies of material in the archive can be supplied for private study purposes only, depending on the condition of the documents.

A number of items within the archive remain within copyright under the terms of the Copyright, Designs and Patents Act 1988; it is the responsibility of users to obtain the copyright holder's permission for reproduction of copyright material for purposes other than research or private study.

Prior written permission must be obtained from the Library for publication or reproduction of any material within the archive. Please contact the Head of Special Collections, John Rylands Library, 150 Deansgate, Manchester, M3 3EH.

Appraisal Information

The archive has been extensively appraised. Appraisal report available.

Custodial History

The Registrar's files were retained in the Registrar's department until transferred to the University Archives. An initial deposit was made in the 1970s and a major accession of material was made in 2004.

Accruals

Accruals are possible, but none currently scheduled.

Related Material

The Vice-Chancellor's files are the major source of information on the general administration of the University (VCA). The Bursar's archive deals with the corresponding areas of financial administration (UMB).

Geographical Names