Trustee Body Minutes

Scope and Content

Signed minutes of Trustee Body meetings, bound with supporting papers. Papers include copies of key governance documents (e.g. Memorandum & Articles of Association, Certificate of Incorporation, Charity Commission Schemes, Bye-laws, Trustee Handbook, Code of Practice), strategic documents, job descriptions (Officers, Executive staff), policy and strategic documents, 'Who's Who' lists, Regional reports (from each of the 6 CWM regions), Reports from the General Seretary, reports from Executive Secretaries of each units/departments of CWM (Communications, Personnel & Training, Mission Education, Mission Programme, Finance and Administration), Assembly reports and evaluations, Trustees reports, budgets, applications from CWM member churches for special grants (e.g. MPSF, Self Support Fund), applications for ecumenical projects, applications for scholarships, thematic and discussion papers, minutes and balance sheets for the Annual General Meeting of the LMS Corporation and CMS Corporation.

Administrative / Biographical History

On 9 May 2003 the Council for World Mission was incorporated as a company limited by guarantee and registered as a new charity on 5 June 2003. A new constitution came into effect. This established a tri-annual Assembly and a governance structure comprising a Trustee Body, an Officers’ Group, and new committees including an Audit Committee, Nominations Committee, Finance Advisory Group and Investment Committee.

The CWM Assembly was a celebration of unity and the time when new Trustees were elected for the next 3-year term. The inaugural CWM Assembly took place in June 2003, and a new Trustee Body was elected. New Trustees met after the 2003 Assembly. One Trustee was drawn from each member church (with 31 members in 2003).

The Trustee Body was the governing body of CWM. Its function was to carry out the responsibilities of the Trustees; to perform legal functions; to set vision, strategy and objectives; to set governance policies; to approve budgets and financial boundaries and to approve Annual Accounts (after scrutiny by Finance Advisory Group); to manage investments through the Investment Committee; to set and review management structure; to appoint and review the performance of the General Secretary, and to make recommendations on membership. The Trustee Body normally met at least once a calendar year; an extraordinary meeting could be called by the Moderator or by any of the Trustees. The General Secretary sent the agenda to the Trustee Body. Trustees could delegate powers or implementation of resolutions to the Officers’ Group, which met more frequently as requested by the Trustee Body.

Conditions Governing Access

Minutes are closed for 30 years from the date of creation to protect confidentiality. After 30 years, minutes may be consulted in the Special Collections Reading Room but users are asked to sign a Data Protection declaration form in relation to any personal data contained within the minutes.

Restrictions Apply

Archivist's Note