Papers for the Annual General Meetings

Scope and Content

The first Annual General Meeting of the Maternity Alliance was held in 1981. The papers for the AGMs in 1982, 1985, 1999, 2000 and 2001 are missing. There was no AGM in 2003, and the final meeting was held in Jan 2004.

In 1982 the organisation became a limited company, the Maternity Alliance Company, and a separate charity, the Maternity Alliance Educational and Research Trust, was formed. The management of the Trust was essentially the same as that of the Alliance, with members of the Company EC being on the Management of the Trust. From 1983 until 1992 there were two AGMs on the same day: the AGM of the Maternity Alliance (Educational and Research) Trust was held first, followed by the AGM of the Maternity Alliance Company. The attendance list is the same at both meetings, though the two meetings have different Chairs. The Trust AGM was a Business Meeting open to members and invited guests only at which the accounts and the annual report were approved, and at which a number of motions were debated, and resolutions passed. The Company AGM consisted of a Business Meeting open to members and invited guests only, followed by a Public Meeting, with invited speaker or speakers.

From 1992 there were no more AGMs of the Maternity Alliance Company, and the Public Meeting formed the second part of the Maternity Alliance Educational and Research Trust AGM.

A full list of the resolutions passed at successive Trust AGMs can be found in the MA Induction Pack [Ref 5MAL/A/5]

1. Minutes of the Trust AGM:

Static agenda, key items: staff report; approval of the minutes of the previous AGM; approval of the annual report of the Trust; annual accounts of the Trust; auditors' report; motions for debate. From 1992 elections to the Management Committee were also on the agenda, with biographies of nominees.

2. Minutes of the Company AGM;

Static agenda, key items: appointment of tellers and scrutineers; approval of the minutes of the previous AGM; approval of the annual report of the Executive Committee; annual account of the Company; auditors' report; election of Executive Committee officers and members. The papers for the Business Meeting include brief biographies of nominees for the Executive Committee. From 1992 the elections were to the Management Committee, and formed part of the Trust AGM agenda.

Each folder also contains notices of the two meetings sent to members with lists of those on the Executive Committee, member organisations and Advisor Members for the year. There are also copies of letters sent out to different categories of MA supporter promoting the AGM and/or the Public Meeting, with lists of those contacted, as well as press releases relating to the event and lists of editors and journalists to whom these were sent.

Note: 1982 Annual General Meeting The agenda for the second AGM, held on 29 Jun 1982, together with organisational details of the meeting can be found in the Co-ordinator's Report to the Executive Committee Meeting on 5 Apr 1982.