Each Annual Report includes the following details: a list of Trustees; a list of donations and portraits acquired; and details of visitor attendance. Between c1880 and c1930 the reports also include: lists of pictures cleaned; framed or repaired; lists of students copying the pictures by floor, register number and how many times the work was copied; lists of pictures photographed; loans to and from other collections; lists of portraits on display in the Gallery, by room and medium. After 1963 the reports also include: lists of staff and exhibitions held at the Gallery. The first illustrations appear in 1962/63. The first coloured report appears in 1986/87. Since 1998/1999 the annual reports have been titled Annual Review.
The record series also includes the following associated material: drafts (ie. preparatory material compiled by the Director and sent to H.M. proof form); covering letters (sent by the Director to the Secretary of H.M. Treasury); and lists of report recipients & acknowledgments of receipt.