The purpose of the meetings is detailed discussion and planning of all aspects of the upcoming exhibitions programme. The agenda always includes, for each exhibition discussed: the title, content and lists; exhibition design; interpretation; learning; publication; press and images; marketing, print and ticketing; sponsorship and events; merchandise; digital programmes; tour; and risks. Meetings may also include a review and debriefing of exhibitions that have completed their run.
These meetings are attended by the Head of Exhibitions and Collections, Exhibitions Managers, Exhibitions Assistant, Events Manager, Interpretation Editor, Head of Trading, Retail Manager/Buyer, Marketing Manager, Press Officer(s), Senior Press Officer, Publications Manager, the relevant Curators(s), Head of Learning, Head of Digital Programmes and the Head of Visitor Services and Security.
Meetings were held between five and four times a year before the committee disbanded in 2009. All meetings are minuted.
The series includes, for each meeting, the minutes and agenda.