Records of the RCOG Finance and Executive Group and predecessors

Scope and Content

Records of the RCOG Finance and Executive Committee, comprising meeting papers (1959-2009), establishment record books (1949-1996), and minute books (1929-2005).

Administrative / Biographical History

An Executive Committee was established as a standing committee of the British College of Obstetricians and Gynaecologists in 1926. By June 1930 it had combined with another standing committee, the Finance and Establishment Committee, to form the Finance and Executive Committee (F & E), reporting to Council. The Committee met monthly and so provided a forum to deal with the issues discussed by Council on a more regular basis and performing on behalf of Council, matters of routine business. It is therefore very significant in terms of College governance and management, and remains so today. In 2002 it was renamed the Finance and Executive Group and comprised College Officers, representatives of Fellows and Members and key senior staff of the College. In 2005, its name reverted back to the Finance and Executive Committee and presently meets on a monthly basis, except August.

By 2008, the committee's executive remit was to: assist the Officers in developing a strategy for the College; nominate to Council membership of committees and chairmen; consider the remit and need for existing committees on a regular basis; establish and recommend to Council working parties, their remit and membership; nominate to Council Honorary Fellows, Fellows ad Eundem and Members without examination; monitor the number and impact on the College of associates and affiliates; approve awards for scholarships, prizes and fellowships; nominate those to be awarded eponymous lectures; nominate to Council representatives of the College to outside organisations.

It performed the following financial functions: approving annual revenue and capital budgets; receiving and considering monthly management accounts and other financial statements; reviewing year end out-turns, annual subscriptions, examination fees, registration fees and other charges to members and trainees; considering exceptional expenditure not included in the approved annual budget; receiving the minutes of the Investment and Advisory Panel.

The Committee also had a managerial role: noting changes in staff, staff structure and considering changes to the terms and conditions of employment; approving major contracts with suppliers and government agencies; receiving the minutes of the following committees:

Investment and Advisory Panel

BJOG Management Committee

BJOG Editorial Board

Management Audit Committee

Pension Trustees

As well as receiving recommendations from all College committees where these have a personnel or unbudgeted or significant financial impact.

Arrangement

Chronological

Conditions Governing Access

Permission from Senior Management of the RCOG is required for external access to College records less than twenty years old.

Alternative Form Available

Microfilm copies of Finance & Executive minute books from 1929-1976 are at MR22/1-MR26/4, and copies of minute books from 1980-1985 are at MR33

Conditions Governing Use

Copyright is held by the Royal College of Obstetricians and Gynaecologists, and photocopies are available at the discretion of the College Archivist.

Custodial History

The majority of records have been transferred from the College Secretary's Office, later the Chief Executive's Office.

Accruals

Further accruals are expected to this series of records.

Related Material

Related material also held at the RCOG includes the following:

RCOG/F - Records relating to the Financial Management of the Royal College of Obstetricians and Gynaecologists

RCOG/A1/M - The first minute book of the Executive Committee, 1926-1929

RCOG/A7/5/14 - The Honorary Secretary's papers relating to Finance & Executive matters, 1983-1985

S34/62 - Sir William Fletcher Shaw's copies of minutes for 1926-1929