Exporting EAD from various external systems
The Archives Hub is moving towards a more sustainable and efficient method of data processing. Consistency and repeatable processes are a priority for us, so that we avoid version control issues, save time, and ensure that our descriptions reflect your own master copies.
The Export Process
EAD descriptions are created:
- using an EAD export facility from within the archive software system
- using OAI-PMH to harvest directly from a system
We put the data through 'pipelines' that check and validate the data. We analyse the results and may create an error report if required. We will work with the contributor to deal with the errors. Our aim is to provide help and support throughout the process.
We may be able to run scripts to address some of the errors, whilst others will require the contributor to make changes, for example, invalid dates or missing titles.
We have pipelines for Calm data, AtoM data, etc. and we may modify the pipelines that we already have in response to the data requirements of any one contributor.
The work to standardise the data to ensure it meets Hub requirements can be quite simple or quite involved, depending upon the nature of the data. This does provide the benefit of ending up with more standards-compliant data.
When the EAD is valid and Hub compliant it goes live and we ensure that the contributor is set up in our Admin Interface with the correct pipeline. This should mean that they can then upload data themselves, so that it goes live immediately.
If you are interested in exporting from your archival system, please contact us. We are likely to ask you for a sample of your data in the first instance, so that we can start to analyse it and create a suitable pipeline.
If you have the knowledge and resources to create a bespoke EAD export, you may like to look at our EAD for the Hub page.
More Information on exporting from archival systems
Please note: these pages are frequently updated as we work towards an integrated and automated workflow, but they will give you some information about what is required for exporting.
'The export looks great and I'm delighted that full descriptions of the archive collections at [the centre] will now be available via the Hub. Thank you for all your patience and hard work helping me work through the process'