About Data Creation
Archives Hub Descriptions
We take in descriptions of archive collections from a range of institutions. Descriptions can be at collection level or they can be multi-level. They can be summary descriptions, designed to give the researcher an overview of a collection, or they can be detailed descriptions, with substantial contents information.
Format of Descriptions
The Archives Hub takes in descriptions in the Encoded Archival Description (EAD) format.
EAD is a machine- and human-readable XML standard, which has been developed specifically for use with archival descriptions, and which maps to ISAD(G) fields.
EAD is an international standard created by the archival community. It provides a software- and hardware-independent way of exchanging data, so it is interoperable, and not tied to any particular system.
EAD descriptions are text files, which means they can be created with many different tools and applications, and large amounts of information can be stored in very little space.
EAD provides structure, but it is also flexible, and can be used for a wide variety of finding aids.
Many contributors use the Hub's EAD Editor. This is useful if you want to create descriptions from scratch, or want to create them using text taken from elsewhere, such as a word processor (NB: save word processed documents as 'plain text' before cutting and pasting into the Editor).
Using the Hub EAD Editor means that you will create a valid EAD description, and you do not require knowledge of EAD tags or attributes.
If you have an archives management system, such as Calm or AtoM, you may prefer to provide us with the exported descriptions. See our pages on exporting.
Our system allows for revisions to be uploaded. It recognises the changes made and adds those changes to the original description. If the system is not sure that the new file is a revision, it will prompt you to confirm.
Please contact us if you would like to contribute to the Archives Hub or have any further questions.